App Data Room gives you the ability to export reports from the Media Library and Manage Content sections of Media Manager. These reports are designed to help give you a comprehensive view of your group and category structures as well as media items.
Spreadsheet reports provide information about media types, file sizes, and languages. Reports in the Manage Content section provide information about duplicate media items, breadcrumb paths to each media item, category trees, and file, category, and group sizes.
These reports can be exported from under Manage Content for the entire account, for any group, or any category or sub-category. (The further into the categories you export from, the smaller the report will be.If there are over 10,000 media files that exist in the export for the entire group, the report will not include those media items due to escalated download times.)
Simply click the Export button to download a report for the entire account:
Manage Content Report
Each header of the report serves as an aspect of Media Manager.
“Group” represents the groups that you have created in Media Manager.
“Level 1 category” is used to label the categories within each group, “Level 2 category” to label the categories (sub-categories) within Level 1 categories and so on.
“Media” lists the name of the media file at the end of each string of categories while the next tab,
“Type,” tells you what kind of file it is (pdf, mp4, etc.).
“Occurence” allows you to see if that media file is duplicated anywhere else within Media Manager.
“Download size” shows the size of the files that are able to be downloaded, while the “Total size” provides the size of every single file within Media Manager.
The “Language” column tells you which languages are tagged to the Groups and Categories and if they are available in more than one language.
To view specific categories only, click the Export button within a category. Doing this will provide you with the same information as the Manage Content report, but only displays the information from a particular category within a single group. This can also be done by clicking the download icon next to each group or category.
When you click the download button from the Manage Content screen, it will download the report for that particular group, category or sub-category.
Media Library Report
For a report on all of the media files, you will need to click Export from the Media Library. The report will provide information about each media item in the Library. The “Available On” and “Expires On” columns indicate the media availability dates; The “Downloadable” tab tells you if the media item is marked as such in Media Manager. The “Language” tab within the Media report specifies for which languages this media item is available.